March 26 Minutes

Minutes of the SITSA meeting dated March 26th, 2010
Venue: Boyce building

1.The meeting was chaired by Brittany Smith.

2.The meeting could not follow the agenda due to the absence of several members of the association as a result of conferences and other commitments.

3.Each of the SITSA members was to give short introduction about names and neighborhood represented. Members represented were Moloko, Brittany, Matthew, Tam, and Tony.

4.Welcome and updates
4.1. Brittany welcomed Kirstin French who was replacing Monalisa. Kirstin introduced herself and the reason for wanting to be part of SITSA. Brittany also stated in her welcome the procedures followed to pass a motion tabled and requests for funding from the neighborhoods.
4.2. Matthew gave an update about the conference to be held on May 1st in his neighborhood.
4.3. Brittany gave information based on the $2037 remaining funds in SITSA considering the end of the year parties that would need a portion from it, be it for both MAT and PIM group.
4.4. It was acknowledged that SITSA had lots of requests for funding in 2010.
4.5. The outstanding requests were postponed for the next sitting when other members would be present.

5. On the basis of not forming a quorum, the members decided to talk about one of the complaints that were raised, though unofficially; the issue of racism talked to Brittany by some of the affected members of SIT community. It was acknowledged that it should be followed up before it could divide the community. The matter would be addressed from the source by the Residential Assistants (RAs) of the dormitory affected. Tony would highlight the case to the relevant structures. Then, the SITSA would wait to handle the matter when time would show to be right in meetings to help the affected in readjusting and moving forward. We were advised to address the racism issue with a mindful of possibilities of isolating people when we would want them to cooperatively be a unit.

6. There was a concern about Megan’s consecutive absence from the meetings without sending any apology. The constitution was to be reread and then Megan be approached so that she could openly indicate whether she was still interested or would like to sent someone from her neighborhood to replace her.

7. The meeting officially ended.

Minutes were compiled by Moloko Kgare
(ISAP Rep)